What information do the website forms collect?
The general contact form collects your name, email, optional phone, topic, message, reply consent, and limited source information. The retreat form also collects organizer background, proposed dates, guest counts, requested spaces and meals, estimated venue budget, practical needs, referral information, and consent choices. The volunteer application collects contact details, likely availability and travel plans, service interests, relevant experience, community motivation, policy acknowledgments, referral information, and consent choices.
Do not submit passwords, payment-card details, government identifiers, medical histories, or other information that is not needed to answer a message or assess an inquiry or application.
How does KMEC use a message or inquiry?
KMEC uses a contact message to reply to the question, a retreat inquiry to evaluate venue fit and prepare a possible proposal, and a volunteer application to assess current program fit and follow up about possible next steps. A marketing opt-in is stored separately and is never required to request information or apply.
Who can access inquiry records?
Contact messages, retreat inquiries, and volunteer applications are kept in the website’s protected owner console. Access requires sign-in and an approved administrator email. Records are not placed in public pages, search metadata, structured data, or public analytics events.
How long is information kept?
KMEC keeps inquiry information only as long as it remains useful for responding, proposal planning, operational records, or applicable obligations. The owner console supports status management and permanent deletion when a record is no longer needed.
How can I request a change or deletion?
Email info@kmechawaii.org from the address used in your inquiry. Include the inquiry reference if available and explain whether you want access, a correction, withdrawal of marketing permission, or deletion. KMEC may confirm your identity before acting on the request.
